Administrative Assistant

Administrative Assistant

About the Company
YA LIAN Landscaping Inc. is a Mississauga-based company specializing in landscape design. We are seeking an organized and dependable Administrative Assistant to support our office operations, client communication and project administration.
This is a full-time, in-office position. The successful candidate will help keep daily administrative work organized and provide professional support to clients, designers and management.

Responsibilities
• Answer and direct telephone calls and respond to general email inquiries
• Welcome visitors and provide professional customer service
• Schedule client consultations, project meetings and site visits
• Maintain calendars and notify team members of upcoming appointments
• Prepare, format and organize letters, reports, proposals and other business documents
• Create and maintain electronic and paper filing systems
• Enter and update client, supplier and project information
• Assist with preparing invoices, purchase records and expense documentation
• Track office correspondence and follow up on outstanding administrative items
• Order office supplies and maintain basic office inventory
• Coordinate documents and information between clients, designers, suppliers and contractors
• Maintain the confidentiality of client and company information
• Provide general administrative support to management and the landscape design team

Required Qualifications
• Strong verbal and written communication skills
• Proficiency with Microsoft Word, Excel, Outlook and general office technology
• Strong organizational and time-management skills
• Ability to manage multiple assignments and changing priorities
• Attention to detail and accuracy when preparing documents and entering information
• Professional and respectful approach to client communication
• Ability to work in person Monday through Friday from 9:00 a.m. to 5:00 p.m.

Preferred Qualifications
• Previous experience in an administrative, office support or customer service position
• Experience scheduling appointments or maintaining project records
• Familiarity with the landscaping, design, construction or property-services industry
• Experience using accounting, scheduling or customer relationship management software

Benefits
• Extended health-care coverage after the applicable eligibility period
• Dental-care coverage after the applicable eligibility period
• Paid vacation
• Paid sick or personal days in accordance with company policy
• On-site parking
• Training and professional development opportunities
• Consistent Monday-to-Friday daytime schedule

Compensation
The hourly wage for this position is

$25.00?$30.00 per hour
. The final rate will be determined within the posted range based on the successful candidate's relevant experience, skills and job-related qualifications.

Equal Opportunity
YA LIAN Landscaping Inc. provides equal employment opportunities to qualified applicants. Employment decisions are based on job-related qualifications, experience and business requirements. Accommodation is available during the recruitment process upon request.

How to Apply
Please apply directly through Indeed with your current resume. Candidates selected for the next stage will be contacted through Indeed or using the contact information included in their application.
Pay: $25.00-$30.00 per hour
Benefits:
• Dental care
• Extended health care
• On-site parking
• Paid time off
Application question(s):
• How many years of administrative, office support or customer service experience do you have?
• Briefly describe how you organize competing appointments, client requests and administrative deadlines.
Work Location: In person