Administrative Assistant

<strong>CFMWS - WHERE PURPOSE MEETS PASSION!</strong><p><span>At Canadian Forces Morale and Welfare Services (CFMWS), we're more than just a workplace; we're a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events.</span></p> <p><span>Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services.</span></p> <p><span>As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact.</span></p><strong>THE ROLE</strong><p><span>Under the supervision of the Manager Health Promotion, the Administrative Assistant ensures the collection of necessary documentation and arranging topic briefings in preparation for conferences, meetings, and appointments. They provide clerical support for the Health Promotion (HP) manager/supervisor including data entry, word processing, faxing, photocopying, correspondence, distribution and follow-up action. They organize meetings, advises attendees, drafts and distributes agendas and minutes. They also organize event calendar and assist with event bookings such as registration, booking technical equipment, set up of event location, as required. They schedule and arranges appointments, meetings, and travel schedules. They provide administrative support for taskings and campaigns.</span></p><strong>QUALIFICATIONS NEEDED</strong><p><span><strong><span>Education, Certifications and Licenses</span></strong> </span></p> <p><span>College diploma or certificate in Business Administration, Accounting, Office Administration or a related field AND some years experience in administration or in a related field</span></p> <p><span><strong><span>Experience</span></strong> </span></p> <p>In office administration and records management<br>Organizing meetings and schedules<br>Drafting and distributing correspondence<br>In preparation of reports<br>Knowledge of office procedures, basic office equipment, resource management, and budget administration<br>Using computer software applications for word processing, spreadsheets, presentations, databases, e-mail, and internet browsing</p> <p><span> </span></p> <p><span><strong><span>Competencies</span></strong></span></p> <p><span><span>Client </span><span>focus, </span><span>organizational </span><span>knowledge, </span><span>communication, innovation, teamwork and leadership.</span> </span></p><strong>LANGUAGE REQUIREMENTS</strong><p><span>English Essential / Bilingual <span>(English and French)</span> an asset</span></p> <p><span>Reading: Functional</span></p> <p><span>Writing: Functional</span></p> <p><span>Oral: Functional</span></p><strong>BENEFITS AVAILABLE</strong><p><span><strong>Health Benefits:</strong> Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance.</span></p> <p><span><strong>Work Life Balance:</strong> Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.</span></p> <p><span><strong>Retirement Planning:</strong> A Defined Benefit Pension Plan and Group S