Administrative Assistant

At Kooler Group, we're more than HVAC, plumbing, and refrigeration experts we're a team that takes pride in doing great work while having a little fun along the way. We're looking for a detail-oriented individual to provide part time admin support to our busy office. This role works alongside and supports our full-time Dispatcher, helping keep our office organized, our inventory accurate, and our technicians equipped for success. If you're organized, comfortable working with Quickbooks, and enjoy keeping things accurate and up to date, we'd love to meet you. What You'll Be DoingEntering supplier invoices into QBO accurately and efficientlyConfirming supplier parts pricing is current and updating pricing as neededAssisting with inventory organization and stock accuracyAttaching inventory to customer invoicesCompleting occasional supply runs Assisting with employee appreciation events and office initiativesSupport our full-time Dispatcher with day-to-day administrative tasksOccasionally covering dispatch: answering phones and scheduling appointments What We're Looking ForStrong attention to detail and accuracy.Comfortable using computers and experience with Quickbooks Online.Organized and able to prioritize tasks independently.Positive attitude and willingness to help wherever needed.Excellent communication skills. Previous administrative, inventory, or bookkeeping experience in the HVAC industry is considered an asset but is not required. Part time estimated at 20-24 hrs per week. If you're organized, dependable, and enjoy helping a team succeed, we'd love to hear from you!