Administrative Assistant

Small public practice accounting firm is seeking an administrative assistant for a full time in person position.

Qualifications
Ability to multi-task
Attention to detail
Must be familiar with MS Office
Customer service skills
Team player

Duties to include but not limited to are
• Answer phones, forward calls, and take messages
• Manage phone system and oversee changes
• Receive clients, inform staff of client arrival
• Review information returnable to clients and call to inform
• Update and keep current the client records and list
• Pick up and drop off of client information
• Receive, open, and forward mail
• Prepare outgoing mail, enter on spreadsheet, and take to mail box
• Call clients for address changes, inform of refund, etc.
• Prepare and arrange courier
• Prepare government remittance forms
• Ensure filing is kept up to date
• Scan and archive obsolete files
• Provide assistance with faxing, copying, typing, and other office administration
• Check containers and remove garbage from all offices and washrooms
• Check containers/shredders and remove recycling from all offices
• Check office supply stock and order supplies
• Ensure areas of the office with high client visibility are clean and organized
• Process client tax information intakes and update lists
• Assist with corporate year end administration as assigned
• Complete drafted financial statements
• Organize client submitted information
• Administrative assistance to tax preparers as needed
• Processing finalized T1 personal income tax returns to send out
• Sending confidential information and electronic signature forms to clients
• Intake of signed forms, updating lists and files, and forwarding to e-file admin
• Prepare client letters
• Accounts receivable management
Work schedule is Monday to Friday 9:00 am to 5:00 pm.

Benefits
Benefits package
Casual dress
Company events
Bonuses
Job Type: Full-time
Pay: $21.00-$23.00 per hour
Benefits:
• Casual dress
• Company events
• Dental care
• Extended health care
• On-site parking
• Vision care
Work Location: In person