Administrative Assistant

On-site administrative assistant position.

• Assist with staff consultation and grievance procedures
• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Supervise other workers
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Organize staff consultation and grievance procedures
• Oversee payroll administration
• Greet people and direct them to contacts or service areas
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Consult with clients after sale to provide ongoing support
• Supervise office and volunteer staff
• Negotiate with suppliers for the provision of materials and supplies
• Prepare and balance period-end reports and reconcile issued payrolls to bank statements
• Assist in preparing financial reports