Administrative Assistant

Administrative Assistant to the Assistant Deputy MinisterDepartment of Education and Early Childhood Development (EECD) Contract - ASL 4OPEN CompetitionFredericton, NB Interested in making a difference in our province? We encourage you to Choose GNB!Who we are: The Department of Education and Early Childhood Development supports lifelong learning and ensures high-quality education and care for children and students across the province. Reporting to the Assistant Deputy Minister of Educational Services Division (Anglophone), the Administrative Assistant role is essential to ensure smooth operations by managing priorities, communication, and coordination at the executive level.

What you will do: Responsible to provide timely and accurate administrative and secretarial support to the ADM of Educational Services Division (Anglophone): Manage the ADM's calendar, including scheduling and resolving conflicts Prioritize and respond to a high volume of emails with professionalism and discretion Coordinate meetings, prepare agendas, and track action items Liaise with internal and external stakeholders on behalf of the ADM Prepare, edit, and format documents, reports, and presentations Monitor deadlines and ensure timely follow-up on key tasks Support travel planning and expense reporting Maintain organized digital and physical filing systems Handle sensitive and confidential information with integrity Establish, manage, and accurately code budgets in Oracle, ensuring strong financial tracking and reporting.Anticipate needs and provide proactive administrative support in a fast-paced environment Who you are:We're seeking a sharp, organized person to support the ADM of the Educational Services Division (Anglophone). This role requires a proactive problem-solver with strong critical thinking skills to manage a high volume of emails, prioritize urgent requests, and coordinate a complex calendar with frequent scheduling conflicts. The ideal candidate thrives in a fast-paced environment, communicates clearly, and stays two steps ahead to keep things running smoothly. If you're detail-oriented, tech-savvy, and great at finding solutions this position would be a great fit for you! Please ensure you review the desired behavioral competencies listed as they are key to success in this role. We are looking for diverse backgrounds that bring a combination of the following: Completion of a 2-year post-secondary program in administrative support, business administration, or office management. A minimum of four (4) years of relevant work experience. Demonstrated technical experience in the areas listed in the technical competencies. Written and spoken competence in English is required. Please state your language capability. An equivalent combination of education, training and experience may be considered. Applicants must clearly demonstrate the essential qualifications to be given further consideration. Please ensure that preferred language for assessment is identified on your resume. Behavioural Competencies:Client Service Orientation - Demonstrates a helpful and responsive attitude toward internal and external stakeholders. Attention to Detail - Ensures accuracy in scheduling, documentation, and communication. Analytical Thinking - Applies critical thinking to prioritize tasks and solve scheduling or coordination issues. Adaptability - Remains flexible and responsive in a fast-paced, dynamic environment. Initiative - Proactively identifies needs and takes action without being directed.

Technical

Competencies: Advanced Office Software Proficiency - Strong skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Digital Communication & Collaboration Tools - Proficient in Microsoft Teams, SharePoint, GNB supported AI tools, and OneDrive for virtual meetings, file sharing, and real-time collaboration. Executive-Level Calendar Management - Experienced in managing calendars in Outlook, coordinating meetings across departments, tracking