Administrative
- Wage
- $57,699.62 annually
- Hours
- Term or contract, Full-time
- Vacancies
- 1
- Start date
- As soon as possible
- NOC
- 13110
- Posted
- 2026-07-28
- Expires
- 2027-07-28
- Islands TrustPlanning Team AssistantCurrent Position #88093(SSI), 36571(GAB), 36560(VIC)Classification Clerk Grid R12Ministry Islands Trust, Ministry of Housing and Municipal AffairsWork Unit Planning ServicesSupervisor Title Regional Planning ManagerSupervisor Position # 36550(SSI) 36532(GAB) 36529(VIC)ProgramLocated in Coast Salish territory, the Islands Trust is a special purpose government responsible for protecting the unique amenities and environment of more than 450 islands and surrounding waters in the southern Strait of Georgia and Howe Sound. Created by the Province via the Islands Trust Act, Islands Trust plans and regulates local land use, coordinates with other level of government and First Nations on key issues impacting the area, and protects land through the Islands Trust Conservancy.Job OverviewThe focus of this position is to provide administrative support to the business of the Local Trust Committees and the regional office planning team. This position will support the administrative team in the Planning Services department as needed. This is not a ?Planner? or planning officer position.Under the direction of the Regional Planning Manager (RPM) the Planning Team Assistant undertakes the responsibilities of supporting the planning staff to carry out the day-to-day business of one or more local trust committees.Working within a unique legislated environment, the position provides support to the planning team and the organization by ensuring the following tasks are completed in accordance with legislated requirements and organizational policies and procedures: Providing administrative support for development applications process
- Coordinating and providing support for Advisory Planning Commissions (APC), Boards of Variance and other bodies
- Handling incoming correspondence
- Web-posting
- Responding to enquiries about applications
- Providing back up to other administrative positions as needed
- Assisting with coordinating and supporting regular and special meetings for Local Trust Committees
- Assisting with coordinating minute-taking for Local Trust Committee Meetings, Public Hearings and Community Information Meetings
- Assisting with agenda preparation as directed by the Regional Planning Manager.Key AccountabilitiesMeeting Coordination responsibilitiesCoordinates meetings for Advisory Planning Commissions, Boards of Variance, and other bodies;Supports the coordination of LTC meetings;Coordinates meetings and appointments as required for the Planning team.Agenda Preparation responsibilitiesAssisting with agenda preparation as directed by the Regional Planning Manager.Administration of Minute Takers and of Minutes of Meetings responsibilitiesParticipating in recruitment, training and orientation of minute taking staff;Reviewing and distributing draft minutes;Proofreading, formatting, copying, tracking and circulating of minutes from a variety of sources and meetings, in compliance with established policies and applicable legislation;Providing feedback/instruction and direction to minute takers;Attending meetings to take minutes as required;Providing assistance to Legislative Clerk as directed by the Regional Planning Manager, to prepare and/or process Resolutions-Without-Meeting;Publishing adopted minutes.Application Processing Support responsibilitiesReceiving and acknowledging applications;Opening application files and entering into applicable database;Ensuring applications and fees are correct and complete;Processing application refunds;Compiling background materials (ie. mapping, title, covenants, related correspondence, etc.);Answering inquiries regarding the status of applications;Coordinating with other Agencies on application files and referrals and;Generate reports summarizing application statuses;Provide support trouble shooting and resolving application processing software issues.Document Records responsibilitiesCoordinating application document record keeping and bring forward systems;Assigns and/or co
Listing source: Job Bank #49969716