Administrative Assistant

Find More Than a Job. Find a Lifestyle.
Picture yourself wrapping up your workday and heading out for a paddle on Okanagan Lake, a hike through endless trails, a mountain bike ride, or dinner at a local winery?all within minutes of the office.
Welcome to Vernon, BC, where over 2,000 hours of sunshine each year, stunning lakes, rolling hills, and a relaxed pace of life make it one of British Columbia's best-kept secrets. Whether you're raising a family, looking to slow things down, or simply love the outdoors, Vernon offers an incredible quality of life with all the amenities you need and none of the big-city stress.
If you're looking for meaningful work in a community that values connection, balance, and adventure, we'd love to meet you.

About North Okanagan Youth and Family Services Society(NOYFSS)
At NOYFSS, we've been making a difference in the lives of children, youth, adults, and families for decades. Our team is dedicated to building stronger communities by providing compassionate, professional, and responsive services throughout the North Okanagan.
We're proud of our supportive workplace culture where teamwork, respect, and continuous learning are valued every day.
We're currently looking for a highly organized, detail-oriented Administrative Assistant to join our team.

The Opportunity: This is far more than a traditional administrative role.
As our Administrative Assistant, you'll be an integral member of our administrative and finance team, supporting payroll, bookkeeping, reporting, office administration, and senior leadership. You'll work closely with our Finance and Payroll Administrator while providing administrative support across multiple departments.
If you enjoy variety, solving problems, staying organized, and being the person everyone can count on, this position offers an excellent opportunity to make a meaningful contribution every day.

What You'll Be Doing
Your responsibilities will include:
• Providing administrative support to the Executive Director and Leadership Team
• Preparing correspondence, reports, meeting agendas, minutes, and presentations
• Coordinating meetings, appointments, travel arrangements, and room bookings
• Supporting bookkeeping functions including coding invoices, reconciling accounts, processing payments, and preparing financial reports
• Tracking budgets, petty cash, purchase orders, and organizational expenditures
• Maintaining employee records, seniority lists, vacation banks, sick leave, and other administrative records
• Providing payroll coverage during vacations and other absences
• Processing payroll remittances including CPP, EI, Income Tax, WCB, pension, and union dues
• Assisting employees with payroll and benefit inquiries
• Maintaining databases and producing reports using Microsoft Office, particularly Excel
• Tracking mandatory employee training, onboarding, certifications, and accreditation requirements
• Communicating professionally with staff, community agencies, government partners, and the public
• Assisting with special projects and other administrative duties as required

We're Looking For Someone Who Is
? Exceptionally organized and detail-oriented
? Comfortable managing multiple priorities and deadlines
? Professional, approachable, and committed to confidentiality
? A strong communicator who enjoys working with people
? Self-motivated while also thriving as part of a collaborative team
? Experienced with bookkeeping, payroll, and office administration
? Proficient with Microsoft Office, especially Excel, Word, Outlook, and PowerPoint, with preferred experience in Payworks (payroll, HR)

Qualifications
You'll bring:
• Grade 12 plus up to two years of post-secondary education in bookkeeping, payroll, business administration, office administration, or a related field
• A minimum of two years of recent related experience, or an equivalent combination of education and experience
• Strong organizational, computer, and communica