Administrative Assistant

On-site administrative assistant position.

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Maintain inventory of supplies
• Maintain filing system
• Invoice clients
• Establish and maintain contact with suppliers
• Ensure proper functioning of equipment
• Assist in budget preparation